What is a CN22?
A Customs Declaration, CN22, is a customs document (form) to declare the content of your package (consignment) to Customs Authorities. That is. to declare the nature of the goods, including a detailed description; their value; country of origin, and if known the customs tariff number (HS Code).
Do You Need A Certificate of Origin too?
In some rare cases, because of the CN22 containing the “country of origin” of the goods you are sending overseas, you may need to ask your buyer (or the ultimate receiver of your goods/consignment) if they need a Certificate of Origin, which basically identifies the country where the goods/consignment originated. Your buyer may need it to authenticate that the goods you’re sending genuinely come from the country you’ve stated. Don’t just presume and get a Certificate of Origin (C/O). First ask your buyer if they need a C/O. Only then go to the trouble and expense of getting a C/O.
When is a Customs Declaration used?
Attach a signed and dated CN22 form to your consignment/parcel, if you are sending your goods from the:
- United Kingdom + destined for outside the United Kingdom + valued up and equal to £270 (GBP)
- European Union + destined for outside the European Union + valued up and equal to 300 (SDR) or 350 (EUR)
If the value of the consignment is greater than the stated amounts, then a Customs Declaration CN23 must be used instead.
Since the 1 Jan 2021 (Brexit), any goods going from the United Kingdom to the European Union WILL need a Customs Declaration (i.e. CN22 or CN23 as per the value rules above).
Why do I need a Customs Declaration (CN22)?
The CN22 document informs Customs, in both sending and receiving countries, of the contents of your consignment and helps them to check for banned or restricted items. Customs use the details you provide on the CN22 to assess the goods’ nature/purpose, origin and value. To make Customs’ assessment easier, try and provide the Customs Tariff (HS Code) for the product(s) you have in your consignment on the CN22 declaration. You MUST have a Customs Declaration to send goods outside of your country (United Kingdom) or common trading zone (European Union). If a declaration is not provided OR is completed incorrectly then there may be delays in processing, or even seizure of the goods, by Customs.
Where can I get a CN22?
You can get a CN22 template from:
- In the UK, any Royal Mail Post Office branch will provide you with one, which you can complete it by hand; securely attach it to the front of your package and arrange postage
- Alternatively, download a FREE CN22 template here; fill-it in; print it; securely attach it to the front of your package and arrange postage
- Finally, if you have a regular need for CN22 declarations, because you’re sending a number of packages internationally, then use an online solution such as www.edgectp.com to help you generate paper and electronic versions. Why?
- It’s 100% FREE for CN22 and CN23
- Has multiple print options including printing CN22 on self-adhesive labels (6 per A4 sheet)
- Additional print address labels (14 per sheet)
- If you then move up to the full EdgeDocs solution, you’ll then be able to save your product(s) and client contact details, so next time it’s super simple and efficient to send repeat package requests – saving you time + money
How do I complete a CN22?
Simple! Here’s a step-by-step and field-by-field guide to completing a CN22.
Please note, there are instructions on the back of the CN22, which you can follow to complete a CN22. However, below we present a step-by-step guide to help complete the CN22 using our EdgeDocs application. Alternatively, use our 100% FREE online Customs Declaration (CN22) tool to create a CN22 (opens in a separate tab) beginning with step 2 below.
1) EdgeDOCS: Create a New CN22 Document
Having signed-up and signed-in to the EdgeDocs application:
- Choose Documents > Custom Declarations to bring up the Custom Declarations dashboard
- Choose New Custom Declaration > Custom Declaration (CN22) to bring up a new CN22 data entry form
2) How to fill in a CN22 Form
With the CN22 data entry form visible, you have the ‘Help Text’ (On/Off) to guide you for each field entry, as well as the ‘Instructions show/hide’ for complete instructions.
Adding Consignment Details
For the top fields of the form or document:
- Date = Automatically set to today, which supposes to be the date you are filling out the form
- Number = Optionally, add a number to uniquely identify the package or consignment to this CN22 note
- Currency = Automatically set to GBP – British Pounds Sterling, however, adjust accordingly; remember the CN22 value limit of up to and including 270 GBP/ 350EUR
- Consignment Purpose = Mandatory, state what is the purpose of the content within the package being consigned; tick one that applies
Adding Product Details
- Article Details = For each article in the package (maximum of 3), provide 1 to 5 elements of detail by first clicking the Action Edit icon (pencil) on the right of the detail line, and provide:
- Article Id = Optional, add the stock item number (if previously used, the details will automatically populate; if not, then this entry will be saved for next time)
- Article Name = Optional, add the name of the stock item
- Article Description = Mandatory, add a brief description of the product (
- Quantity  = Mandatory, add the quality of this article/product item in the package
- Unit of Measure = Mandatory, select in what units of measure is the article/product sized/measured, by default it’s set to Cubic Centimetres – change to suit.
- Weight (kg)  = Mandatory, enter the gross weight of the article/product item in kilograms. If less than a kilogram then state in fractions of a kilogram, e.g. 0.25 kg for 250 grams. Note this is the ‘gross’ weight of the article/product, which will sum with any other article(s) or product(s) to create the Total Weight (kg).
- Value  = Mandatory, enter the value of the article/product in the specified currency e.g. 125 GBP (if necessary, set the FX Rate).
- HS/Customs Tariff Number or Commodity Code  = Optional if known set the Custom Tariff for the article/product; there is a ‘help me find it‘ link that guides you through discovering it or get in touch with email@example.com for assistance.
- Country of Origin  = Optional, if known, set the Country of Origin of the article/product (i.e. where the product was made and its make-up originates from); as you type the country name a choice of countries will appear, select one and the two-character country short-code will automatically be displayed.
Adding Invoicing, Totals and Declaration Details
- Invoice = Optional, if the package/consignment is for commercial purposes, then adding a Commercial Invoice will expedite customs controls. There is an option to electronically create a Commercial Invoice within EdgeDocs and attach it to the CN22, or simply add your own. In either case, getting a physically print copy and attaching it to one side of the package is advisable.
- Total Weight (kg)  = Mandatory, check that the automatically summed gross weight of the whole package in kilograms is correct (otherwise, adjust the weight of the individual article(s) or product(s)).
- Total Value + Currency  = Mandatory, check that the automatically summed value of the whole package in a particular currency is correct (otherwise, adjust the value of the individual article(s) or product(s))
- Declaration = Mandatory, read the declaration and make sure you agree with it, then
- check that the Date of Declaration is correct, otherwise change to suit;
- click the Signature of Declarant box and either your preloaded digital version of your hand-signature appears, or you can select and upload a new one. To add a manual signature on a printed form, then just tick the box to skip adding a signature
- If you’re on EdgeDOCS, then click the [Save & Authorise] button, on the top left, once you’re satisfied that the CN22 completed; if a confirmation is requested, then just click [Save]
3) Printing a CN22 Form
Having created a CN22 , printing is very simple with a range of choices too. Follow these steps to print a CN22
- If you’re on EdgeDOCS, then find and open a previously saved CN22 or create a new one (as steps 1 and 2)
- From the top of the CN22 form click [Generate PDF] button choose a print option:
- CN22 A4 plain paper – top left only = this generates a PDF of the CN22 form for printing on an A4 piece of paper, positioning the print-out it on the top left corner of the paper. Choose this option if you only want to print one CN22 form and don’t mind wasting the rest of the A4 blank sheet
- CN22 A4 6 x labels sheet – positioned = choose this option if you’ve A4 x 6 self-adhesive label sheets (such as Avery Parcel Labels) onto which you will print the CN22 form because this option lets you choose where on the labeled sheet you wish to print the CN22 form. Choose this option if you only want to print one or many CN22 form(s). Ideally, printing on 75 mm self-adhesive labels x 6 per A4 sheet to save paper. You can choose to print only the data or the entire CN22 form (with background)
- If you’re using our 100% FREE online Customs Declaration (CN22) tool then enter you email address. This is NOT for spamming purposes. Your email address lets us email the PDF. In any case, you can generate a PDF right there an then
- Click [Generate Print Label PDF]. Wait for the PDF to download. Finally, open the PDF and print it to a local printer.
Printing Sender and Receiver Address Labels from the CN22
If you were using EdgeDocs (or you sign-up to it) you can use the data from the CN22 to also generate + print Sender and Receiver labels. Once you’ve printed the CN22 form (as above) use in the [Generate PDF] button menu choose Sender or Receiver label printing options. Again you have choices to print on plain paper or on A4 sheets containing 14 self-adhesive labels each.
Printing Despatch Labels – 100% Free using Despatch Bay
If you want to print other labels, such as for handling or carrier logos etc., then use our 100% free Edge Despatch Bay tool.
- What is a Certificate of Origin?